COMPERSE | Regulatory monitoring supplier review Supplier: ____________________ Reviewer: ____________________ Review date: ____________________ A practical procurement aid. Adapt to your institution’s review process. Save a separate copy for each supplier. Mark untested items as untested. 1. Source and publication coverage Question: Which regulators, publication types and rule changes are included in the proposed subscription? Evidence to request: A source-by-source inventory, sample documents and any exclusions or activation conditions. Our requirement and priority: ____________________ Supplier answer (including limits/planned items): ____________________ Evidence requested / received and date: ____________________ Pilot result (test, result and unresolved questions): ____________________ 2. Institution-specific relevance Question: How does the service use our entity type and activities to identify relevant developments? Evidence to request: A demonstration using an agreed institution profile, including one relevant and one out-of-scope publication. Our requirement and priority: ____________________ Supplier answer (including limits/planned items): ____________________ Evidence requested / received and date: ____________________ Pilot result (test, result and unresolved questions): ____________________ 3. Alert timing Question: How often is each source checked, and when do assessments reach the dashboard and email? Evidence to request: Publication, detection and delivery timestamps for sample updates; the schedule and handling of missed runs. Our requirement and priority: ____________________ Supplier answer (including limits/planned items): ____________________ Evidence requested / received and date: ____________________ Pilot result (test, result and unresolved questions): ____________________ 4. Assessment quality and traceability Question: Can we verify the summary, scope, dates and suggested actions against the original publication? Evidence to request: An assessment with working source links, clear date labels and an explanation of the review and correction process. Our requirement and priority: ____________________ Supplier answer (including limits/planned items): ____________________ Evidence requested / received and date: ____________________ Pilot result (test, result and unresolved questions): ____________________ 5. Team workflow Question: Which review steps happen in the product, and which stay in our existing process? Evidence to request: A walkthrough of user access, review actions and any claimed assignment, export or integration features. Our requirement and priority: ____________________ Supplier answer (including limits/planned items): ____________________ Evidence requested / received and date: ____________________ Pilot result (test, result and unresolved questions): ____________________ 6. Onboarding and support Question: What setup, training and ongoing support are included? Evidence to request: An onboarding plan, support channels and hours, escalation arrangements and any contracted response targets. Our requirement and priority: ____________________ Supplier answer (including limits/planned items): ____________________ Evidence requested / received and date: ____________________ Pilot result (test, result and unresolved questions): ____________________ 7. Data handling and security Question: What information does the service need, where is it processed and who can access it? Evidence to request: Applicable privacy and contractual documents, retention/deletion arrangements, subprocessors and evidence for claimed security controls. Our requirement and priority: ____________________ Supplier answer (including limits/planned items): ____________________ Evidence requested / received and date: ____________________ Pilot result (test, result and unresolved questions): ____________________ 8. Commercial scope and exit Question: What does the price cover, and what happens at renewal or termination? Evidence to request: Written terms covering users, sources, add-ons, support, contract length, notice periods and access to records on exit. Our requirement and priority: ____________________ Supplier answer (including limits/planned items): ____________________ Evidence requested / received and date: ____________________ Pilot result (test, result and unresolved questions): ____________________ Decision and reasons: ____________________ Outstanding requirements and next steps: ____________________ Guide: https://comperse.com/resources/regulatory-monitoring-software-checklist Book a walkthrough: https://cal.com/izuchukwu-onukwube/30min